2026 APCA National Campus Activities Conference

March 5, 2026 - March 8, 2026 | Hershey, PA
UPCOMING EVENTS-SCHOOLS & TALENT BUYERS | Hershey Lodge

Join us at the Hershey Lodge in Hershey, PA

Make plans to attend the APCA National Campus Activities Planning Conference at the beautiful Hershey Lodge. Last year, we worked together to break cooperative buying records, saving our schools THOUSANDS of dollars in their programming budgets. Leaders were made, lives were changed. Don’t miss it!

DELEGATE FEES:

Not a member school? Click here to join today!

 

MEMBER: **Be sure to LOG IN before submitting registration to receive the member pricing!

Earlybird (through February 3): $499

Late (after February 3) :$599

 

NON-MEMBER:

Earlybird (through February 3): $599

Late (after February 3) :$699

 

EACH DELEGATE FEE INCLUDES:
  • 6 Catered Meals (3 lunches, 3 dinners)
  • 75+ LIVE Showcasing Artists, Speakers, and Novelty Acts
  • Advisor Welcome Reception and Coffee Breaks
  • Student Welcome Party and Finale Event
  • Professional Development (including CE Credits for *Certified Student Affairs Professionals)
  • Student Leadership Development and Training
  • Conference T-shirts and Materials
  • Cooperative Buying Program
* Certified through the Higher Education Consortium for Student Affairs

REGISTRATION NOW OPEN!

PLEASE NOTE *You must be logged in as a member before completing the registration form in order to receive member pricing!

EVENT DETAILS

WELCOME TO APCA!

APCA has been providing quality, affordable programming in a supportive, engaging environment for over 30 years. Join us as we continue to look forward to a strong future together!

Join the APCA Family in Hershey

APCA gives you a place to connect with peers, network with professionals and experts in the field, and engage with a community of supportive colleagues from around the country.

Secure Quality Programming from Live Showcases and Exhibit Halls

Engage Your Campus With Quality, Affordable Programming.

  • Book the talent and engagement resources you need at the best prices anywhere
  • See new talent and novelties at LIVE showcases
  • Develop relationships with Agents, Talent, and Peer Programming Professionals
Develop Your Student Activities Board
  • Innovative Solutions for Student Apathy, Internal Conflicts, and Stress Management
  • Teambuilding Sessions for Board Formation and Performance
  • Leadership Development Tracks
  • Organizational Training Sessions
  • Easy, Useful Assessment Programs
Find Support and Peace of Mind
Book events securely and affordably at the premier campus activities talent showcase in higher education.  
  • Save Your Budget THOUSANDS of Dollars With the Highest Cooperative Buying Discounts Available in the Market
  • Protect Your Agreements With the APCA Sensitivity and Grievances Program, Where All Schools Stand Together to Enforce Ethical Pricing and Conduct

Hotel Information

Hershey Lodge

  • ADDRESS: 325 UNIVERSITY DRIVE HERSHEY, PA 17033
  • ROOM RATE: $244 + 11% tax
See Below!
APCA Block Deadline February 3, 2026

**It is important that all attendees make their reservations at the Hershey Lodge UNDER THE APCA (Association for the Promotion of Campus Activities) BLOCK. Please do NOT make reservations via travel booking sites such as Expedia or Priceline, etc. Make reservations as indicated below, and if you have any problems, contact elambert@apca.com or call APCA at (865) 429-9123 and we will be happy to assist you. We appreciate your cooperation!

RESERVATION METHOD:

*Colleges/Universities: Please complete the attached Housing Form provided by the Hershey Lodge to make your room reservations.

Attendees will identify themselves as part of the ASSOCIATION FOR THE PROMOTION OF CAMPUS ACTIVITIES group and must provide their name, type of room, check-in and check-out dates, and special accommodation requests. 

2026 Housing Form-Hershey Lodge

*Also attached is a Letter of Authorization form you can complete if you will be paying with a credit card. Colleges also have the option to pay by school check.

Authorization Form – Credit Card

ADDITIONAL INFORMATION:

APCA Block room rate is $244 + 11% tax per night.

RECOMMENDED CHECK-IN: Wednesday, March 4, 2026

RECOMMENDED CHECK-OUT: Sunday, March 8, 2026

Reservations are required for all Attendees. Guest rooms will be available after 4:00 PM on the date of each attendee’s arrival and reserved until 11:00 AM on the date of each attendee’s departure.

Late Departures: Departures after 11:00 AM will be charged half the then-current room rate until 4:00 PM. After 4:00 PM, the full then-current room rate applies.  Attendees may store their luggage at the LODGE’s front desk after checkout, if necessary. LODGE reserves the right to charge a $50.00 fee for all early departures 

No Shows: LODGE will charge for one (1) night at the Group Rate, plus applicable taxes, for any no-shows (“No-Show Fee”). The No-Show Fee will be included when calculating Guest Room Attrition Fees.

Cancellations:  Any cancellation occurring less than 72 hours prior to arrival will be charged one night’s room and tax.

The Hershey Lodge Reservation Office is open Daily, Monday – Sunday, 8:00am – 8:30pm

 

Delta Air Lines Travel Discounts

Delta Air Lines is pleased to offer special discounts for APCA.


Please click here to book your flights.


You may also call Conferences and Events® at 1.800.328.1111* Monday–Friday, 8:00 AM-6:30 PM (EST) and refer to Meeting Event Code NM4FW


*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.

Links and Forms

Educational Session Proposal