2025 APCA National Campus Activities Conference

March 6, 2025 - March 9, 2025 | Hershey, PA
ASSOCIATES | Hershey Lodge

Join us at the Hershey Lodge in Hershey, PA

3/6/25-3/9/25

Last year, we worked together to break cooperative buying records, booking over 1000 dates for our Associates!  Don’t miss it in 2025!
STEP 1

JOIN APCA!

All APCA Member Agencies and Self-Repped Artists may submit showcase applications for inclusion in our Campus Activities Planning Conferences. Not a Member? Join today!

JOIN HERE
STEP 2

REVIEW SHOWCASE OPTIONS/EVENT DETAILS

Review all Showcase Options Below BEFORE SUBMITTING APPLICATION!

STEP 3

SUBMIT YOUR SHOWCASE APPLICATION

After you review the options and details below, complete the Showcase Application. NO APPLICATION FEES! You won't be charged anything until after Showcase Approval!

STEP 4

BOOK HOTEL

You must make reservations at the host hotel under the APCA (Association for the Promotion of Campus Activities) block to attend this event.

REGISTRATION OPENS DECEMBER 2024

CONFERENCE DETAILS AND SHOWCASE OPTIONS

(A minimum of 1 Delegate Pass and 1 Booth is required per Agency to attend the conference (this applies to all Agency Levels and Self-Repped Artists). 

DELEGATE PASS
A minimum of 1 Delegate Pass and 1 Booth is required per Agency to attend the conference (this applies to all Agency Levels and Self-Repped Artists). All Agents attending the conference must have a Delegate Pass.

Additional Showcasing Artists/Vendors who have purchased a Showcase Package are not required to purchase a full Delegate Pass, but please note: ***Conference meals are provided for DELEGATES ONLY. Showcasing artists must purchase a Delegate Pass to join College/University Buyers in the ballroom during meal showcases. 

DELEGATE PASS:
$TBA

 

BOOTH ONLY FEE

EXHIBITOR BOOTH ONLY FEE: $TBA

This option is for vendors only – ie, speakers, t-shirt vendors, etc. who do not want to showcase, but would like to attend the conference as a vendor in Exhibit Halls.

Reminder – a minimum of 1 Delegate Pass is required per Agency.

SHOWCASE OPTIONS AND FEES

BOOTH IS INCLUDED in all showcase packages listed below:

  • Meal Showcase Package: $TBA (10-minute)
  • Non-Meal Showcase Package: $TBA (10-minute)
  • Roving Novelty Package: $TBA (includes novelty roving during Registration, Exhibit Halls, etc.) Additional charges for electrical drops will apply if needed.
  • Opening Keynote Package: $TBA (20-minute – spaces limited)
OPTIONAL ADD-ONS / ADVERTISING PACKAGES

Conference Advertising Options

  • Bag Drop: $TBA (for all school delegate bags) – (Associate must provide drop items by deadline, must conform to APCA specifications to fit in bags)
  • Side Screen Ad: $TBA (Associate provides ad to include in rotating slideshow prior to each showcase)
  • Half-Page Ad in Conference Program: $TBA
  • Full-Page Ad in Conference Program: $TBA

PREMIUM Advertising Package: $TBA (only 6 available)

This package Includes: 

  • Guaranteed Showcase spot on Thursday or Friday – exclusive to package
  • Highest priority for Exhibit Hall placement – exclusive to package
  • Bag Drop
  • Side Screen Ad
  • Full-Page Ad in Conference Program

Ad Sizes:

Full Page non-bleed

7.5”w x 10.5’” h

Half Page non-bleed

7.5”w x 4.75” h

Side Screen

16:9 slide
1920 pixels X 1080 pixels

 

Booth Demo: $TBA(Non-musical performance artists. Mentalists, painters, etc. who would like to demo their skills at their booths during Exhibit Hall times only. No music or sound amplification allowed.)

 

Exhibit Hall Vendor Assistant Pass $TBA (Booth set-up and novelty assistant only – no performers, artists, agents, etc.)

 

Booth Electricity: $TBA

Booth size = TBA

Hotel Information

Hershey Lodge

  • ADDRESS: 325 University Drive Hershey, PA 17033
  • ROOM RATE: $TBA
APCA Block Deadline