Conference Educational Sessions
APCA MEMBER $449
You are invited to come experience the APCA Family! We provide an engaging, welcoming environment, where Advisors and Students can safely and comfortably work together while having the time of your lives! In addition to our low delegate fees, your board can save money with the APCA full-time enrollment and cooperative buying discounts. 90% of all APCA showcasing acts are listed at a $2,500 isolated price or less! APCA offers security and a standard of safe conduct by which the Associate Members are bound. Even though we’d love to have you as an active APCA member, any campus activities advisor or event buyer from a college, university or the military is eligible to attend our events as a non-member.
At APCA conferences, you’ll experience Live Showcases (either in-person or live-streamed into our Virtual Community Workplace) by the best artists in the college market! Our roster of Showcasing Artists includes musicians, comedians, magicians, spoken word artists, novelty acts, campus speakers, leadership experts, and much more. You’ll have the opportunity to see these artists perform, network with them during the conference, and bring great talent back to your campus while saving your budget with our APCA Cooperative Buying Program!
Get your students and staff motivated and excited with APCA Educational Sessions, round table discussions, forums, and interactive workshops! Our Educational Sessions are presented by professional speakers, field experts, and member schools covering topics such as:
ON-SITE COOPERATIVE BUYING
APCA Cooperative Buying is a program that gives the schools attending APCA conferences the ability to merge their buying power, offering performers/speakers a block of dates in a specified time period (for live events) in exchange for a lower price and sharing of travel costs (when applicable) with other schools. Cooperative Buying blocks are set up as follows:
For In-person Events: Isolated – A single isolated date, 2 events in 3 days, 3 events in 5 days, 5 events in 7 days
Working together with neighboring schools is fun and easy with APCA Cooperative Buying
Associates are APCA member Agencies, Artists, Performers, Speakers, and Showcasing Attractions. All exhibiting Associates are bound by APCA ethics and sensitivity guidelines. During designated Exhibit Hall hours, you have the opportunity to visit the booths of your favorite performers. They can answer questions, explain rider and contract terms, and generally give you all the information you need to book an artist or vendor for your campus event. Exhibit Halls are the place to go for meet and greets, fun novelty activities, and tons of free artist swag!
325 UNIVERSITY DRIVE
HERSHEY, PA 17033
Fairfield Inn & Suites Hershey Chocolate Avenue
651 W. Areba Avenue
Hershey, PA 17033
$214 per room night + 11% tax
Suggested Check-in dates: Wednesday, March 15, 2023. Suggested Check-out dates: Sunday, March 19, 2023.
Last Day to Book Under the APCA Block: Wednesday, March 1, 2023.
($214 USD per night may also be available before and after the event, based on hotel inventory.)
GUEST ARRIVAL/DEPARTURE TIMES: Check-In time is 4:00 PM or later. Anyone arriving prior to 4:00 PM will be accommodated, if possible, but be advised that there may be a wait. Check-out time is 11:00 AM. Please note that early check in or late check outs are not always possible. Arrangements can be made for baggage storage with front desk staff.
*Call-in Reservations: Please call the hotel at (717) 520-5240, press “0” for reservations.
PLEASE NOTE: Individuals must tell the hotel that they are reserving rooms under the APCA National Conference Block code. Use “APCAPCD” in order to receive special APCA discounted rate.
*Online Reservations: RESERVATION LINK
The Hotel Hershey
100 Hotel Rd
Hershey, PA 17033
$244.00 per room per night + 11% tax
** Credit cards are charged a one night’s advance deposit including tax at time of booking a room reservation.
Last Day to Book Under APCA Block: Wednesday, March 01, 2023. After this date, room prices may increase and/or rooms may not be available.
If APCA guest(s) prefer to speak to a Reservation Agent, they also have the option to call The Hotel Hershey Reservation office at 855-729-3108, and ask for the room block for the Association of the Promotion of Campus Activities, March 15 – 19, 2023.