APCA is holding IN-PERSON Campus Activities Planning Conferences this fall!
All conferences will also be LIVE STREAMED to our VIRTUAL AUDIENCE. Join us this fall and get your 2021/2022 calendars booked!
Please note: Associates (Artists and Agencies) must be APCA Members prior to conference registration. Click here for information about Membership.
2021 Fall Conference Delegate and Showcase Fees
All prices listed below reflect a 25% discount from 2019 Fall Conference Pricing in order to assist our Artists and Agents recovering from the Covid-19 Pandemic.
IMPORTANT:
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A minimum of ONE Exhibiting Associate (one Delegate Pass and one Booth) is required to attend the conference.
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Associates must register for conference(s) prior to submitting showcases applications.
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Payment for booths and showcases is only required after showcase approval!
DELEGATE FEES:
$249: Early Bird Registration
$299: Regular Registration *After Sept 24 (Houston), Oct 8 (Chicago), Oct 29 (Orlando)
Please note: Conference Meals are included for paid Delegates only.
BOOTH FEES:
$489 (One booth is required for each showcasing artist)
SHOWCASE OPTIONS:
Meal Showcase $699
Non-Meal Showcase $499
2-Minute Pre-Recorded Showcase $499 (Bundle Discount $1250 for all 3 Fall Conferences)
One act per showcase only. Video will be played during a Live Showcase.
MUST be represented by an Exhibiting Associate.
Booth Demo $299
Non-musical artists who wish to do demos during Exhibit Halls at their booths. Magicians, painters, jugglers, etc.
Roving Novelty Package $699
INCLUDES BOOTH and Roving Fees
Novelty Assistant Operator Pass $40
May not be an agent, artist, or talent representative. Only permitted to assist during scheduled novelty times
Booth Electricity:
Booth Electricity can be purchased for $75.00 per drop (120v, 20 amp) via APCA for the Houston and Chicago Conferences.
Booth Electricity for the Orlando Conference must be purchased directly from Encore Productions at the Florida Hotel and Conference Center:
120 volts, 5 amps: $75.00 plus tax
120 volts, 10 amps: $85 plus tax
120 volts, 20 amps: $140 plus tax
Electricity pricing covers ALL Exhibit Halls at the Conference
Click below for the Fall Tentative Conference Schedule at each conference:
Register
Fall 2021 Conference Locations and Hotel Information
Houston, Texas
Oct 22-24, 2021
Marriott Westchase Hotel
2900 Briarpark Drive, Houston, TX 77042
P: (713) 978-7400
ALL ASSOCIATES MUST STAY AT THE CONFERENCE HOTEL
Hotel Room Information:
$139.00 + tax
Reservations: Made by individual attendees directly with Marriott reservations at 800-452-5110.
MUST MENTION YOU ARE IN THE APCA BLOCK.
Lincolnshire, Illinois
Nov 12-14, 2021
Lincolnshire Marriott Resort
10 Marriott Dr., Lincolnshire, IL 60069
P: (847) 634-5938
ALL ASSOCIATES MUST STAY AT THE CONFERENCE HOTEL
Hotel Room Information:
$139.00 + tax
Reservations: Made by individual attendees directly with Marriott reservations at (800) 288-9290.
MUST MENTION YOU ARE IN THE APCA BLOCK.
Orlando, Florida
Nov 19-21, 2021
The Florida Hotel & Conference Center
1500 Sand Lake Road, Orlando, FL 32809
P: (800) 588-4656
ALL ASSOCIATES MUST STAY AT THE CONFERENCE HOTEL
Hotel Room Information:
$139.00 + tax
Reservations: Made by individual attendees directly by calling the hotel reservations department at (800) 588-4656.
Guests should identify themselves as attendees of the Association for the Promotion of Campus Activities or APCA. Individual reservations may be cancelled without penalty outside of 72 hours prior to arrival. If cancelled within 72 hours of arrival the Hotel will charge for the 1st night's room and tax. A no-show reservation will be charged 1st night's room and tax.
“APCA Live Conferences have been a wonderful experience for the Yugar Agency. The Student Engagement element along with the showcase opportunities for our amazing roster of talent keeps us coming back year after year.”
David Yugar
Producer/AgentYugar Productions
“APCA has been our lifeline and we feel a special bond to this organization. They have bent over backwards for their members as I’ve noticed time after time. It’s been a real pleasure working alongside the APCA team and we thank them for all the support and guidance they’ve given us.”
Jeff Eberle
Managing PartnerProdigious Group
“What an amazing organization. Professionally ran with the nicest and most helpful staff ever.”
Joel Pace
Talent Agent for East Coast Entertainment
“Our APCA membership has allowed us to attend conferences where we have been able to meet and connect with amazing humans. APCA is committed to supporting colleges and performers alike, and we are grateful to be a part of the experience!”
Joyce Jiawan
Director of OperationsMetropolis Management
“We believe that APCA looks out for what’s in the best interest of both the colleges and the agencies representing the entertainment they seek. Our participation with APCA has allowed us to build forever-lasting relationships with the many colleges. We are proud to be a member of the APCA family.”
Lee Mayer
President, Houla Entertainment, LLC
“I have been a member of APCA for over 25 years. They are like a second family to me. I have connected to some of the best higher ed professionals in the business and made lifelong friends. This connection means the world to me, our clients and our business. I value the many professionals and ideas we have been a part of for decades and look forward to the future of APCA.”
Rob Jockel
OwnerCutting Edge Entertainment
“After just 2 APCA Conferences, I booked enough schools to transition to a full-time comedian – a dream of mine for decades!”
Sam Morrison
Comedian
I’ve been an APCA member for over 18 years and I keep coming back because APCA always provides a great ROI. Everyone who is part of the APCA family knows you can always expect a fun, down-to-earth atmosphere while doing great business. All of the best agencies serving the college market are always exhibiting, year-after-year. I’m always excited to see the new acts showcasing while booking my own act at colleges across North America.
