2024 Fall: NORTHEAST Regional Campus Activities Conference – Albany, NY

October 25, 2024 - October 27, 2024
ASSOCIATES

REGISTRATION NOW OPEN

AGENCIES AND SELF-REPRESENTED ARTISTS MUST BE APCA MEMBERS TO ATTEND.

 

Info and Frequently Asked Questions:

 

Self-Repped Artists:

  • You must be an APCA Member prior to submitting conference applications.
  • A minimum purchase of one Delegate Pass and one Booth is required.
  • If applying to Showcase, no fees are required until after showcase acceptance! Showcase Applications may be submitted for:
    • Meal Showcase (10 minute)
    • Non-Meal Showcase (10 minute)
    • Conference Keynotes (varies, typically 20 minutes)
    • Novelty Roving Showcase (during Exhibit Halls, Registration, Breaks, etc.)
  • Educational Session Proposals can be submitted by any registered speakers at no additional charge. Ed Sessions are not guaranteed and are placed based on relevance of topic and availability. Topics may include student development, personal and professional leadership skills, programming effective events on campus, marketing events, student organizations, health and wellness, diversity, etc.
    • Ed Sessions are 50 minutes in length and are for the educational development of our students and professional delegates. These sessions are not for sales pitches, demos, etc.

 

Agencies:

  • Your Agency must be an APCA Member prior to submitting conference applications.
  • A minimum of one Exhibiting Agent (one Delegate Pass and one Booth) is required per Agency.
  • One Booth is required for EACH Showcasing Artist. Showcase Applications may be submitted for:
    • Meal Showcase
    • Non-meal Showcase
    • Conference Keynotes
    • Roving Novelty Showcase
  • An Agency’s Showcasing Artists are not required to purchase a Delegate Pass if they only want to attend their specific showcase and Exhibit Halls. However, Delegate Passes may be purchased for Showcasing Artists, Speakers, Assistants, etc who want full access. Delegate Passes include all conference meals and are required for entrance into all Showcases and  Conference Events.
    **Conference Meals are included for full Delegates ONLY!

 

Educational Session Proposals can be submitted by any registered speakers at no additional charge. Ed Sessions are not guaranteed and are placed based on relevance of topic and availability. Topics may include student development, personal and professional leadership skills, programming effective events on campus, marketing events, student organizations, health and wellness, diversity, etc.

    • Ed Sessions are 50 minutes in length and are for the educational development of our students and professional delegates. These sessions are not for sales pitches, demos, etc.

Ed Session Proposal Forms can be found in the links section at the bottom of this page!

STEP 1

JOIN APCA!

All APCA Member Agencies and Self-repped Artists may submit showcase applications for inclusion in our Fall Regional Campus Activities Planning Conferences. Not a current Member? Join or renew today!

JOIN HERE
STEP 2

READ EVENT OPTIONS BELOW

Review all Conference Showcase Options and determine which one is right for you!

STEP 3

SUBMIT YOUR SHOWCASE APPLICATION

After you review the options and details below, complete the Showcase Application. NO APPLICATION FEES! You won't be charged until after Showcase Approval!

STEP 4

BOOK HOTEL

ALL Associates (Agents, Self-Repped Artists, Showcasing Artists, Vendors, Etc.) are REQUIRED to make reservations at the host hotel under the APCA (Association for the Promotion of Campus Activities) block to attend the event.

Registration Now Open!

PLEASE READ STEPS AND OPTIONS PRIOR TO COMPLETING THIS FORM. All APCA Members for the 24/25 Year may submit the following Showcase Application for consideration in one or more of the Fall Regional Conferences. **Forms submitted by non-members will not be reviewed!

CONFERENCE DETAILS AND SHOWCASE OPTIONS

DELEGATE PASS FEES

Early bird (May 1 – Oct 4, 2024): $349

Regular Registration (Oct 5-Sold Out): $399

1) A minimum of ONE EXHIBITING ASSOCIATE (one Delegate Pass and one Booth) is required for an Agency or Self-repped Artist to attend the conference. 
2) Additional Delegate Passes may also be purchased for additional Showcasing Artists, Speakers, Assistants, etc. who want full conference access. Delegate Passes include all conference meals, and are required for entrance into all Showcases and  Conference Events.
**Conference Meals are included for Delegate Pass Holders ONLY!

BOOTH FEES

$799

A Booth is required for each Showcasing Act. Booths will be set up in Exhibit Halls that have dedicated attendance times for all College and Talent Buyer delegates!

Booth Details:

6′ deep by 8′ wide

Back wall: pipe & drape, 8′ high

Side wall: pipe & drape, 3′ high

Includes: 1 6′ table, 2 chairs, 1 wastebasket, and an identification sign.

SHOWCASE OPTIONS & FEES

-Conference Keynote (20 min):

$1699 (*Limited availability)

-Meal Showcase:
(Bands must perform in Meal Showcases)

$999

-Non-Meal Showcase:

(Typically reserved for speakers, solo artists, etc.)

$899

-Roving Novelty:

(Recommended for novelties that can be set up in Exhibit Halls, in the lobby during Registration, Breaks, Novelty Fairs, etc.)

$499

-Late Night Event:

$2500

OPTIONAL ADD-ONS
-Booth Electricity:

Booth Electricity can be purchased from APCA for $99 per drop (120v, 20 amp) for each conference.

** Electricity pricing covers ALL Exhibit Halls at the Conference

-Booth Demo:

$399

(Non-musical artists who wish to do demos during Exhibit Halls at their booths. Magicians, painters, jugglers, etc.)

-Novelty Assistant Operator Pass: 

$50

(May not be an agent, artist, or talent representative. Only permitted to assist during scheduled novelty times/Exhibit Halls)

PREMIUM ADVERTISING PACKAGE

$999

Premium Packages are limited! They include:

  • Guaranteed Premium Showcase Placement

  • Half-Page Ad in Conference Program

  • Side Screen Ad (runs throughout conference)

  • Preferred Booth Placement in Exhibit Hall

  • Bag Drop

**Artist provides all Ads and Bag Drops, with APCA approval required. Items not received on time and in the proper format will be forfeited.

Hotel Information

Hilton Albany

  • ADDRESS: 40 Lodge Street Albany, NY 12207
  • ROOM RATE: $179 + tax (Additional $15 per extra person per night for above 2 guests per night)
BOOK HERE!
APCA Block DeadlineOctober 8, 2024

All Registered Associates (Agents, Artists, Vendors, Speakers, etc.) MUST stay at the host hotel in the APCA Block in order to attend the event.

Recommended Check-In: Thursday, October 24

Recommended Check-Out: Sunday, October 27

Hotel Reservations:

Call 1-866-691-1183 and provide the code “1APCA” to book your reservations, or book with the link above. BUT YOU MUST BOOK IN THE APCA BLOCK to attend the conference.

The room rate will be made available for the Group two (2) days prior to and two (2) days after the Event Dates, subject to availability. There is a charge for an extra person (above 2 guests) staying in the guest room of $15.00, per person, per night.

Parking fees: $10.00 per night

 

Links and Forms

Tentative Conference Schedule

Ed Session Proposal

Associate Delegate Passes