17th Annual Leadership on Broadway Experience

SAVE THE DATES!

July 25-27, 2023

Leadership Track for Student Leaders
Professional Development Track for Student Life Pros

A Broadway Show is included in the Leadership Experience!!

16th Annual Leadership on Broadway Experience for Artists and Agents

Check out the tentative schedule HERE!

The Association for the Promotion of Campus Activities invites all speakers, leadership facilitators, novelty vendors, and showcasing artists to apply to present a showcase, keynote, or workshop/educational session at the annual summer leadership event for College and University Student Activities Boards and their Advisors. Relevant topics include leadership skills, student engagement and student success, event promotion and marketing, diversity and inclusion, and any other topics that are relevant and educational for the Student Activities and Event Planning population. Each delegate receives a ticket to the Broadway Musical, Hamilton!

We invite Agents, Speakers, Vendors, Novelty Acts, and Showcasing Artists to join us in Times Square. Associate packages are listed below. Please read carefully to determine which package fits your needs.

NO PAYMENT IS DUE UNTIL AFTER CONFERENCE ACCEPTANCE! Space is limited at this event, so we encourage you to apply early.

You must be a member to register. Complete Your 2022/2023 Membership Now!

Upon approval notification, you will receive an invoice for your conference package. Remit payment within 10 days or forfeit your placement and attendance at the conference.

AGENT AND ARTIST PARTICIPATION PACKAGES

Speaker / Vendor Table Top Package:
This is recommended for speakers who would like to present ed sessions, vendors who wish to display imprint items, represent speakers or artists, etc. No roving or booth demos are allowed at these tables.

Each Speaker / Vendor Table Top Package Includes:

All Conference Materials and Merch
One (1) six-foot skirted table
One (1) Delegate pass for the conference
One (1) ticket to Hamilton on Broadway

Early Speaker / Vendor Table Top Package Registration: $798
*Early Registration dates: 4/19/22 – 5/10/22

Regular Speaker / Vendor Table Top Package Registration: $1098
*Regular Registration dates: 5/11/22 until sold out

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Showcase Package:
This is recommended for performers who wish to showcase for the campus talent buyers in attendance. Performing arts, solo artists, comics, poets, and speakers are encouraged to apply.

Each Showcase Package Includes:

All Conference Materials and Merch
One 10 minute showcase in our artist showcase on July 22nd
One (1) six-foot skirted table
One (1) Delegate pass for the conference
One (1) ticket to Hamilton

Early Showcase Package Registration: $998
*Early Registration dates: 4/19/22 – 5/10/22

Regular Showcase Package Registration: $1298
*Regular Registration dates: 5/11/22 until sold out

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Roving Novelty Package:
This is recommended for novelties that can be set up at the Exhibit Halls, during Registration hours, etc. Painters, magicians, etc. can demo their act at their booth.

Each Roving Novelty Package Includes:

All Conference Materials and Merch
One (1) six-foot skirted table
One (1) Delegate pass for the conference
One (1) ticket to Hamilton

Early Roving/Novelty Package Registration: $998
*Early Registration dates: 4/19/22 – 5/10/22

Regular Roving/Novelty Package Registration: $1298
*Regular Registration dates: 5/11/22 until sold out

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Advisor or Student Keynote Package (20 Minute):
A keynote spot to be delivered to either attending students or attending advisors for speakers with relevant messages regarding the Leadership on Broadway teaching curriculum tracks. Limited number available, must be approved by APCA for acceptance. Keynote placement preferences assigned in order of submission.

Each Advisor or Student Keynote Package Includes:

Guaranteed 20-minute Keynote Placement
One (1) six-foot skirted table
Half-Page Ad in Conference Program
Promotional item distribution (must be approved by APCA)
One (1) Ticket to Hamilton
One (1) Delegate pass for the conference

Early Advisor or Student Package Registration: $1500
*Early Registration dates: 4/19/22 – 5/10/22

Regular Advisor or Student Package Registration: $1800
*Regular Registration dates: 5/11/22 until sold out

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Conference Keynote Package (20 Minute):
*A keynote spot to be delivered to the entire conference delegation for speakers with relevant messages regarding the Leadership on Broadway teaching curriculum tracks. Limited number available, must be approved by APCA for acceptance. Keynote placement preferences assigned in order of submission.

Each Conference Keynote Package Includes:

Guaranteed 20-minute Keynote Placement
One (1) six-foot skirted table
Full-Page Ad in Conference Program
Promotional item distribution (must be approved by APCA)
One (1) Ticket to Hamilton
One (1) Delegate pass for the conference
One (1) ticket to Sardi’s Keynote Event

Early Conference Keynote Package Registration: $2500
*Early Registration dates: 4/19/22 – 5/10/22

Regular Conference Keynote Package Registration: $3000
*Regular Registration dates: 5/11/22 until sold out

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ADD-ONs:

Additional Delegate
This is required for Agents joining their artists who purchase packages to attend, or anyone planning to attend the conference in any capacity who is not purchasing an above conference package.

Each Additional Delegate Fee Includes:

One (1) Delegate pass for the conference
One (1) ticket to Hamilton

$499 until 5/10/22; $599 after 5/10/22

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Sardi’s Luncheon & Keynote
July 21, limited availability

Includes:

Lunch at the famous Times Square iconic restaurant, Sardi’s.
Keynote and special surprise guests!
Broadway Cares Equity Fights AIDS Auction

$99.00

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Hotel Information:

YOU MUST MAKE RESERVATIONS AT THE HOST HOTEL UNDER THE APCA (ASSOCIATION FOR THE PROMOTION OF CAMPUS ACTIVITIES) BLOCK TO ATTEND THIS EVENT.

Host Hotel:
MARRIOTT MARQUIS, Times Square
1535 BROADWAY, NEW YORK, NY 10036
Reservations: 1-877-303-0104 Online Booking link: https://book.passkey.com/e/50324405

APCA ROOM RATES
$289.00 (Single or Double Rooms)

Hotel room rates are subject to applicable state and local taxes (currently 14.75% plus $3.50) in effect at the time of check-out.

CUTOFF DATE
Reservations by attendees must be received on or before June 29th, 2022. At the Cutoff Date, Hotel will determine whether it can accept reservations based on a space- and rate-available basis at the Association for the Promotion of Campus Activities group rate after this date.

GUARANTEED RESERVATIONS
All reservations must be accompanied by a first-night room deposit or guaranteed with a major credit card. The hotel will not hold any reservations unless secured by one of the above methods.

2023 National Campus Activities Planning Conference – Hershey, PA

REGISTRATION NOW OPEN

DELEGATE FEES:

Includes:

Over 70 Live Showcases of Talent

Advisor Professional Development Sessions

Student Educational Sessions

5 Catered Meals (2 lunches, 3 dinners)

Connect with Top Campus Activities Resources in our Exhibit Halls

Highest Cooperative Buying Discounts in Market

Network with Programming Professionals from Across the Country

Early Registration:

(12/1/22-2/6/23)

APCA MEMBER: $399

NON-MEMBER: $499

Late Registration:

MEMBER $449
NON-MEMBER: $549

Why APCA?

You are invited to come experience the APCA Family! We provide an engaging, welcoming environment, where Advisors and Students can safely and comfortably work together while having the time of your lives! In addition to our low delegate fees, your board can save money with the APCA full-time enrollment and cooperative buying discounts. 90% of all APCA showcasing acts are listed at a $2,500 isolated price or less! APCA offers security and a standard of safe conduct by which the Associate Members are bound. Even though we’d love to have you as an active APCA member, any campus activities advisor or event buyer from a college, university or the military is eligible to attend our events as a non-member.

TENTATIVE HERSHEY SCHEDULE

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LIVE SHOWCASES

At APCA conferences, you’ll experience Live Showcases (either in-person or live-streamed into our Virtual Community Workplace) by the best artists in the college market! Our roster of Showcasing Artists includes musicians, comedians, magicians, spoken word artists, novelty acts, campus speakers, leadership experts, and much more. You’ll have the opportunity to see these artists perform, network with them during the conference, and bring great talent back to your campus while saving your budget with our APCA Cooperative Buying Program!

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EDUCATIONAL SESSIONS

Get your students and staff motivated and excited with APCA Educational Sessions, round table discussions, forums, and interactive workshops! Our Educational Sessions are presented by professional speakers, field experts, and member schools covering topics such as:

STUDENT LEADERSHIP DEVELOPMENT
ADVISOR PROFESSIONAL DEVELOPMENT
STUDENT ORG RECRUITMENT & RETENTION
PUBLICITY AND PROMOTION
DIVERSITY & INCLUSIVENESS
LGBTQ PROGRAMMING & INCLUSIVENESS
ASSESSMENT
STUDENT ENGAGEMENT

Check out some of the informative Educational Sessions HERE.

Interested in presenting a session to Advisors or Students? All APCA members are eligible!

Submit Ed Session Proposal Here.

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Cooperative Buying

APCA Cooperative Buying is a program that gives the schools attending APCA conferences the ability to merge their buying power, offering performers/speakers a block of dates in a specified time period (for live events) in exchange for a lower price and sharing of travel costs (when applicable) with other schools. Cooperative Buying blocks are set up as follows:

For In-person Events: Isolated – A single isolated date, 2 events in 3 days, 3 events in 5 days, 5 events in 7 days

For Virtual Events: Isolated – A single isolated date, and Additional Discounts are negotiable for multiple schools booking together.

Working together with neighboring schools is fun and easy with APCA Cooperative Buying! CLICK HERE FOR MORE INFO

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Exhibit Halls

Associates are APCA member Agencies, Artists, Performers, Speakers, and Showcasing Attractions. All exhibiting Associates are bound by APCA ethics and sensitivity guidelines. During designated Exhibit Hall hours, you have the opportunity to visit the booths of your favorite performers. They can answer questions, explain rider and contract terms, and generally give you all the information you need to book an artist or vendor for your campus event. Exhibit Halls are the place to go for meet and greets, fun novelty activities, and tons of free artist swag!

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HERSHEY LODGE ACCOMMODATIONS:
HERSHEY LODGE
325 UNIVERSITY DRIVE
HERSHEY, PA 17033

**It is important that all attendees make their reservations at the Hershey Lodge UNDER THE APCA (Association for the Promotion of Campus Activities) BLOCK. Please do NOT make reservations via travel booking sites such as Expedia or Priceline, etc. or you will not be included in the block. Make reservations as indicated below. We appreciate your cooperation!

APCA Block room rate is $214 +tax per night. Hershey Lodge block cut-off date is Feb 6, 2023.

RESERVATION METHOD: Reservations are required for all Attendees. Guest rooms will be available after 4:00 PM on the date of each attendee’s arrival and reserved until 11:00 AM on the date of each attendee’s departure. Reservations will be made as follows:

Colleges/Universities: Please complete the attached Reservation Form provided by the Hershey Lodge to make your room reservations.

Also attached is a Letter of Authorization form you can complete if you will be paying with a credit card. Colleges also have the option to pay by school check. Please reach out to Michelle Maxwell at mamaxwell@hersheypa.com with any questions on hotel reservations.

HOUSING SUMMARY SHEET

CREDIT CARD AUTHORIZATION FORM

The Hershey Lodge Reservation Office is open Daily, Monday – Sunday, 8:00am – 8:30pm

Attendees will identify themselves as part of ASSOCIATION FOR THE PROMOTION OF CAMPUS ACTIVITIES group and must provide their name, type of room, check-in and check-out dates, and special accommodation
requests.

ADDITIONAL INFORMATION:

Late Departures: Departures after 11:00 AM will be charged half the then-current room rate until 4:00 PM. After 4:00 PM, the full then-current room rate applies. Attendees may store their luggage at the LODGE’s front desk after checkout, if necessary. LODGE reserves the right to charge a $50.00 fee for all early departures

No Shows: LODGE will charge for one (1) night at the Group Rate, plus applicable taxes, for any no-shows (“No-Show Fee”). The No-Show Fee will be included when calculating Guest Room Attrition Fees.

Cancellations: Any cancellation occurring less than 72 hours prior to arrival will be charged one night’s room and tax.

2022 Northeast Campus Activities Planning Conference – Syracuse, NY

Join us in Syracuse, NY, October 21-23, 2022

VIEW THE CONFERENCE PROGRAM HERE!

SCHOOL DELEGATE FEES:

Early Bird Registration

$299 – Member

$399 – Non-Member

Regular Registration

After September 23

$349 – Member

$449 – Non-Member

Delegate fee includes:

4 catered meals (2 dinners and 2 lunches) • Over 50 showcasing acts • APCA Cooperative Buying • Professional development for advisors • Leadership and organizational training for student boards • Certification programs • All conference events and materials

Want to present a session to students or student life advisors? Submit a proposal today!

Educational Session Proposal

CONFERENCE HOTEL INFO:

NORTHEAST: SYRACUSE, NY

Oct 20-23, 2022

Ramada by Wyndham Liverpool/Syracuse

441 Electronics PKY, Liverpool, NY 13088

P: (315) 457-1122 front desk, (315) 457-7941 group reservations help

Hotel Rooms (check-in recommended on Oct 20)

$129.00 + tax

BLOCK RATE CUTOFF DATE: BLOCK EXTENDED! Contact info@apca.com if you have any trouble with hotel reservations.

Reservations: Made by individual attendees directly with the hotel. MUST MENTION YOU ARE IN THE APCA BLOCK

Or BOOK ONLINE!

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TENTATIVE CONFERENCE SCHEDULE

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Nominate Your School for a 2022 Regional Award!

Programming Organization of the Year (Programming Boards/Organizations at APCA Member Schools are eligible for the Regional Programming Organization of the Year Awards. One Programming Board will be selected at each Regional Conference.)
Advisor of the Year (Student Club/Organization Advisors from APCA Member Schools are eligible to be nominated for the Regional Advisor of the Year Awards. One Advisor will be selected at each Regional Conference.)
Community Service Project (APCA Member Schools are eligible for the Regional Community Service Project of the Year Awards. One winner will be selected at each Regional Conference. The project must have taken place within the past year and demonstrate service to your school and/or community.)
Event of the Year (APCA Member Schools are eligible for the Regional Event of the Year Awards. One program/event will be selected at each Regional Conference. The event must have taken place within the past year.)
Student Programmer of the Year (Students involved in a Programming Organization at APCA Member Schools are eligible for the Regional Student Programmer Awards. One student will be selected at each Regional Conference.)

2022 South Central Campus Activities Planning Conference – Houston, TX

Join us in Houston, September 30 – October 2, 2022

VIEW THE HOUSTON PROGRAM HERE!

SCHOOL DELEGATE FEES:

Early Bird Registration

$299 – Member

$399 – Non-Member

Regular Registration

After September 9

$349 – Member

$449 – Non-Member

Delegate fee includes:

Want to present a session to students or student life advisors? Submit a proposal today!

Educational Session Proposal

Conference Hotel Info:

SOUTH CENTRAL: HOUSTON, TX

Sep 30-Oct 2, 2022

ALL ASSOCIATES MUST STAY AT THE CONFERENCE HOTEL

Houston Marriott Westchase Hotel

2900 Briarpark Drive, Houston, TX 77042

Hotel Rooms (check-in recommended on Sep 29)

$139.00 + tax

BLOCK RATE CUTOFF DATE: 9/9/22

Reservations: Made by individual attendees directly with the hotel. MUST MENTION YOU ARE IN THE APCA BLOCK

P: (713) 978-7400 xt 2545, (800) 452-5110

Or BOOK ONLINE!

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TENTATIVE CONFERENCE SCHEDULE

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Nominate Your School for a 2022 Regional Award!

Programming Organization of the Year (Programming Boards/Organizations at APCA Member Schools are eligible for the Regional Programming Organization of the Year Awards. One Programming Board will be selected at each Regional Conference.)
Advisor of the Year (Student Club/Organization Advisors from APCA Member Schools are eligible to be nominated for the Regional Advisor of the Year Awards. One Advisor will be selected at each Regional Conference.)
Community Service Project (APCA Member Schools are eligible for the Regional Community Service Project of the Year Awards. One winner will be selected at each Regional Conference. The project must have taken place within the past year and demonstrate service to your school and/or community.)
Event of the Year (APCA Member Schools are eligible for the Regional Event of the Year Awards. One program/event will be selected at each Regional Conference. The event must have taken place within the past year.)
Student Programmer of the Year (Students involved in a Programming Organization at APCA Member Schools are eligible for the Regional Student Programmer Awards. One student will be selected at each Regional Conference.)

2022 Midwest Campus Activities Planning Conference – Lincolnshire, IL

Join us in Lincolnshire, IL, November 11-13, 2022

View the program HERE!!!

SCHOOL DELEGATE FEES:

Early Bird Registration

$299 – Member

$399 – Non-Member

Regular Registration

After October 14

$349 – Member

$449 – Non-Member

Delegate fee includes:

Want to present a session to students or student life advisors? Submit a proposal today!

Educational Session Proposal

CONFERENCE HOTEL INFORMATION:

MIDWEST: LINCOLNSHIRE, IL

Nov 11-13, 2022

ALL ASSOCIATES MUST STAY AT THE CONFERENCE HOTEL

Lincolnshire Marriott Resort

10 Marriott Dr., Lincolnshire, IL 60069

P: (888) 236-2427

Hotel Rooms (check-in recommended on Nov 10)

$141.00 + tax

BLOCK RATE CUTOFF DATE: 10/20/22

Reservations: Made by individual attendees directly with the hotel. MUST MENTION YOU ARE IN THE APCA BLOCK

Or BOOK ONLINE!

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TENTATIVE CONFERENCE SCHEDULE

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Nominate Your School for a 2022 Regional Award!

Programming Organization of the Year (Programming Boards/Organizations at APCA Member Schools are eligible for the Regional Programming Organization of the Year Awards. One Programming Board will be selected at each Regional Conference.)
Advisor of the Year (Student Club/Organization Advisors from APCA Member Schools are eligible to be nominated for the Regional Advisor of the Year Awards. One Advisor will be selected at each Regional Conference.)
Community Service Project (APCA Member Schools are eligible for the Regional Community Service Project of the Year Awards. One winner will be selected at each Regional Conference. The project must have taken place within the past year and demonstrate service to your school and/or community.)
Event of the Year (APCA Member Schools are eligible for the Regional Event of the Year Awards. One program/event will be selected at each Regional Conference. The event must have taken place within the past year.)
Student Programmer of the Year (Students involved in a Programming Organization at APCA Member Schools are eligible for the Regional Student Programmer Awards. One student will be selected at each Regional Conference.)

APCA 16th Annual Leadership on Broadway Experience

Schedule: HERE!

List of showcasing acts, keynote speakers, and ed session presenters HERE!

Program: HERE!

Educational Session Submission Form

All delegates receive a ticket to the Broadway Smash Hit HAMILTON!

Themes from the play will be integrated into the leadership sessions the following day!

Delegate Fees

***NOTE: membership must be renewed for the 22-23 year in order to receive membership pricing for this event (which falls in the new membership year). Renew Membership or Join Now!

Regular Registration: 5/11/22 – 7/20/22

MEMBER: $599

NON-MEMBER: $699

Each Delegate Fee Includes:

Campus Engagement Certification (Tracks for both Students and Student Life Advisors)
All Conference events and materials
A ticket to the Broadway Musical Hamilton on Thursday, July 21
- Seating placements are first come first served!

Building a Legacy

Learn to build a lasting legacy! Conference Keynotes and Sessions presented by national experts in the field on topics such as:

Making an impact on campus, in your community, and in the world!
Diversity, Equity, and Inclusion
Programming Post-Pandemic
Student Engagement and Assessment
Building Better Teams and Organizations
Motivation and Student Success
Title IX Issues
and More!

🌟 🌟 FEATURED KEYNOTE SPEAKERS 🌟 🌟

Tiki Ayiku, Assistant Vice President for Professional Development, NASPA

bill harcleroad, Director of Campus Activities and Leadership, SUNY Oneonta

Add-on Option:

SOLD OUT!!

Sardi’s Luncheon & Keynote (July 21, limited availability)

$99.00 per person

Includes:

Lunch at the iconic Times Square restaurant, Sardi’s.
Professional Keynote and special surprise guests!
Auction benefiting Broadway Cares Equity Fights AIDS

Hotel Information:

MARRIOTT MARQUIS, Times Square

1535 BROADWAY

NEW YORK, NY 10036

YOU MUST MAKE RESERVATIONS UNDER THE APCA (ASSOCIATION FOR THE PROMOTION OF CAMPUS ACTIVITIES) BLOCK

Please use THIS LINK to reserve your stay.

Reservations Toll Free: 1-877-303-0104
Reservations Local Phone: 1-212-398-1900

APCA ROOM RATES

$289.00 (Single or Double Rooms)

Hotel room rates are subject to applicable state and local taxes (currently 14.75% plus $3.50) in effect at the time of check-out.

CUTOFF DATE

Reservations by attendees must be received on or before June 29th, 2022. At the Cutoff Date, Hotel will determine whether it can accept reservations based on a space- and rate-available basis at the Association for the Promotion of Campus Activities group rate after this date.

GUARANTEED RESERVATIONS

All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. Hotel will not hold any reservations unless secured by one of the above methods.

2022 National Campus Activities Planning Conference

March 24-27, 2022

Hershey Lodge, Hershey, PA

TENTATIVE SCHEDULE OF EVENTS

(Conference check-in and welcome events begin on Wednesday, March 23. Full days of conference showcases and events are Thursday, March 24 – Saturday, March 26, with wrap-up concluding the conference on the morning of the 27th.)

Why APCA?

Live Showcases