Apca conferences

For artists and agents

Throughout the year, APCA hosts leadership development workshops and campus events planning conferences. We offer top of the line educational sessions, exhibit halls, and live showcases. Our events provide your with opportunities to network and be booked by college activities representatives and students for their campus event planning needs.

Live Conferences

Each speaker will present a one hour interactive keynote, and they will remain in the workplace throughout the week to answer questions and meet with you one-on-one as their schedules allow! Mark your calendars for these events!

  • Live Showcase (MainStage or Purposeful Programming)
  • Exhibit Hall (a booth must be purchased with each showcase)
  • Live Booth Demos
  • Roving Showcases (great for novelty acts and street performers!)
  • Late Night Events
  • Keynotes

Virtual Conferences

This year, we are introducing fully virtual conferences! Hundreds of school programming representatives are part of our Virtual APCA Community Workplace, and they’re excited for our Virtual Campus Activities Planning Conference scheduled on 9/22/20-9/24/20!

Virtual Showcase Options include live showcases in 5, 10, or 20 minute slots, or a 60-Second Spotlight Showcase that is pre-recorded and available for viewing throughout the conference.

Educational Sessions

Associates can apply to present educatonal sessions at any conference they are registered to attend. A great way to get more exporsure at not additional cost. Here are a few examples of presentation topics:

  • Student Leadership Development
  • Advisor Professional Development
  • Student org Recruitment & Retention
  • Publicity and Promotion
  • Diversity
  • LGBTQ Programming & Inclusiveness
  • Event Planning
  • StAssessment
  • Student Engagement

Come see why our educational sessions have an over 95% “Excellent” rating on all session evaluations turned in by attendees.

Join our professional development team by presenting an educational session at an upcoming event!

Cooperative Buying Sessions

APCA Cooperative Buying is a program that gives the schools attending APCA conferences the ability to merge their buying power, offering performers/speakers a block of dates in a specified time period (for live events) in exchange for a lower price and sharing of travel costs (when applicable) with other schools. Cooperative Buying blocks are set up as follows:

For virtual events:
  • Isolated - A single date
  • 2 events
  • 3 events
  • 5 or more events
For Live On-Campus or In-Person Events:
  • Isolated - A single date
  • 2 events in 3 days
  • 3 events in 5 days
  • 5 events in 7 days

By booking together with other schools (within a certain number of days and miles for live events), you not only get discounted show prices, but travel and lodging are often shared evenly by the schools booking the attraction.

Exhibit Halls & Virtual Engagement with Schools

Associates are APCA member agencies, artists, performers, speakers, etc. representing the showcasing attractions. All exhibiting associates are APCA members, and bound by APCA ethics and sensitivity guidelines.

Conference exhibitors can be found in their booths during designated Exhibit Hall hours. They can answer questions, explain rider and contract terms, and generally give member schools all the information they need to bring an artist or vendor to their campus event. Typical booths will have bios, pictures, sample contracts and cooperative buying forms available.

Associates featured in the virtual conference can be viewed online for the duration of the conference in the APCA workplace, not just during specific exhibit times! Associates can answer questions, explain rider and contract terms, and generally give schools all the information they need to bring an artist or vendor to their live or virtual event.

Submit Artist/Attraction Profile(s)

Artist and attraction profiles help you get noticed year round! Your profile appears in our Artist Gallery by genre(s) and this is open to all visitors. Schools can view your profile and submit an Attraction Interest (AI) form at any time during your membership year.

  • You must be an active member.
  • Agencies can only submit the number of artist indicated by their membership level (Basic 3 artists, Gold 7 artist, Platinum unlimited artist)
  • Artist must be approved by APCA