APCA Conferences

Throughout the year, APCA hosts leadership development workshops and campus events planning conferences. We offer top of the line educational sessions, exhibit halls, and live showcases. Our events provide your with opportunities to network and be booked by college activities representatives and students for their campus event planning needs. 

Live Conferences

At APCA live conferences, you can showcase in front of hundreds of college representatives! You'll have the opportunity to network with buyers at Exhibit Halls and book blocks of shows with these campuses during the APCA Cooperative Buying Sessions. Live conference options include:
  • Live Showcase (MainStage or Purposeful Programming)
  • Exhibit Hall (a booth must be purchased with each showcase)
  • Live Booth Demos 
  • Roving Showcases (great for novelty acts and street performers!)
  • Late Night Events
  • Keynotes
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Virtual Conferences

This year, we are introducing fully virtual conferences! Hundreds of school programming representatives are part of our Virtual APCA Community Workplace, and they’re excited for our Virtual Campus Activities Planning Conference scheduled on 9/22/20-9/24/20! 
Virtual Showcase Options include live showcases in 5, 10, or 20 minute slots, or a 60-Second Spotlight Showcase that is pre-recorded and available for viewing throughout the conference. 

Sign up for the APCA 2021 Spring Virtual Conference Today!

Educational Sessions

Associates can apply to present educatonal sessions at any conference they are registered to attend. A great way to get more exporsure at not additional cost. Here are a few examples of presentation topics: 










Female teacher addressing university students in a classroom
Come see why our educational sessions have an over 95% "Excellent" rating on all session evaluations turned in by attendees
Cooperative Buying graphic

Cooperative Buying Sessions

APCA Cooperative Buying is a program that gives the schools attending APCA conferences the ability to merge their buying power, offering performers/speakers a block of dates in a specified time period (for live events) in exchange for a lower price and sharing of travel costs (when applicable) with other schools. Cooperative Buying blocks are set up as follows:

For Virtual Events:

Isolated - A single date  
2 events 
3 events 
5 or more events

For Live On-Campus or In-Person Events:
Isolated - A single date  
2 events in 3 days
3 events in 5 days
5 events in 7 days
By booking together with other schools (within a certain number of days and miles for live events), you not only get discounted show prices, but travel and lodging are often shared evenly by the schools booking the attraction.

Exhibit Halls & Virtual Engagement with Schools

Associates are APCA member agencies, artists, performers, speakers, etc. representing the showcasing attractions. All exhibiting associates are APCA members, and bound by APCA ethics and sensitivity guidelines.

Conference exhibitors can be found in their booths during designated Exhibit Hall hours. They can answer questions, explain rider and contract terms, and generally give member schools all the information they need to bring an artist or vendor to their campus event. Typical booths will have bios, pictures, sample contracts and cooperative buying forms available.

Associates featured in the virtual conference can be viewed online for the duration of the conference in the  APCA workplace, not just during specific exhibit times! Associates can answer questions, explain rider and contract terms, and generally give schools all the information they need to bring an artist or vendor to their live or virtual event. 

APCA Exhibit Hall

Submit Artist/Attraction Profile(s)

Artist and attraction profiles help you get noticed year round! Your profile appears in our Artist Gallery by genre(s) and this is open to all visitors. Schools can view your profile and submit an Attraction Interest (AI) form at any time during your membership year. 

  • You must be an active member.
  • Agencies can only submit the number of artist indicated by their membership level (Basic 3 artists, Gold 7 artist, Platinum unlimited artist)
  • Artist must be approved by APCA 

Become a member of our APCA family and enjoy the benefits we have to offer!



Every showcasing artist has their bio, pricing, headshot, and perfomance times published in the conference planning guides given out to all advisors and schools. Exhibiting artists will have a listing in the Exhibiting Artist Listing with contact information and booth number. At live conferences, the artists and attractions will also be listed on the moblie app.

Get booked at mutliple schools at once by participating in our Cooperative Buying Program.

Agencies can submit unlimited showcasing artist applications with no showcase submission fees. (Artist must be approved by APCA to showcase)
Showcase and/or exhibit at live or virtual events throughout the year and network with school representatives all over the nation!