2022-2023 CONFERENCES

2022 Fall Campus Activities Planning Conferences

Please read thoroughly prior to submitting your registration

Step 1: Complete Your 2022/2023 Membership

Step 2: REGISTER! YOU MUST REGISTER FOR EACH CONFERENCE YOU WISH TO ATTEND.

Step 3: AFTER REGISTRATION, Complete a Showcase Application.

 

Conference Options and Fees

**A minimum of ONE Exhibiting Associate (one Delegate Pass and one Booth) is required to attend the conference. 

DELEGATE FEES:

$299: Early Bird Registration

Early Bird Deadline: Sept 9 (Houston), Sept 23 (Syracuse), Oct 14 (Lincolnshire)

$349: Regular Registration

**Conference Meals are for Delegates only. One Delegate Pass is Required and must be Purchased by the Agent or Self-Repped Artist at the time of conference registration.

Additional Delegate Passes may be requested and purchased for showcasing artists and their guests/spouses/assistants, etc. Artists without a Delegate Pass will not be permitted to enter the ballroom during meals

BOOTH FEE:

$599 (One booth is required for each showcasing artist)

SHOWCASE OPTIONS AND FEES:

Conference Keynote (20 minutes): $1599

Meal Showcase (10 minutes): $799

Purposeful Programming Showcase (10 minutes): $599

Roving Novelty: $399

(Recommended for novelties that can be set up in Exhibit Halls, in the lobby during Registration, free time, Novelty Fairs, etc.)

Novelty Assistant Operator Pass:  $40

(May not be an agent, artist, or talent representative. Only permitted to assist during scheduled novelty times)

Booth Demo: $299

(Non-musical artists who wish to do demos during Exhibit Halls at their booths. Magicians, painters, jugglers, etc.)

Booth Electricity:

Booth Electricity can be purchased from APCA for $75.00 per drop (120v, 20 amp) for each conference

** Electricity pricing covers ALL Exhibit Halls at the Conference

OPTIONAL ADD-ONS

PLATINUM PACKAGE ADD-ON:

$999

  • Guaranteed Premium Showcase Placement
  • 2-minute Pre-recorded Sponsor Video (to be played during a meal showcase)
  • Half-Page Ad in Conference Program 
  • Side Screen Ad (runs throughout conference)
  • Preferred Booth Placement in Exhibit Hall
  • Bag Drop 

**Artist provides Pre-recorded Sponsor Videos, all Ads, and Bag Drops, with APCA approval required. *Items not received on time and in the proper format will be forfeited.

EDUCATIONAL SESSIONS

Associates registered to attend an APCA conference may submit a proposal to present an Educational Session. Educational Sessions may be presented to Student and/or Advisor audiences, are 45 minutes long, and are strictly educational in content. Relevant topics include student engagement, leadership skills, personal or professional development, club recruitment and retention, effective programming on campus, diversity and inclusion, etc. There is no additional cost for educational sessions. Approval is based on relevance, need, and availability.

ED SESSION APPLICATION

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Conference Dates & Registration Details:

SOUTH CENTRAL: HOUSTON, TX

Sep 30-Oct 2, 2022

SOUTH CENTRAL: HOUSTON, TX

Sep 30-Oct 2, 2022

ALL ASSOCIATES MUST STAY AT THE CONFERENCE HOTEL

Houston Marriott Westchase Hotel

2900 Briarpark Drive, Houston, TX 77042

Hotel Rooms (check-in recommended on Sep 29)

$139.00 + tax

BLOCK RATE CUTOFF DATE: 9/9/22

Reservations: Made by individual attendees directly with the hotel. MUST MENTION YOU ARE IN THE APCA BLOCK

P: (713) 978-7400 xt 2545, (800) 452-5110

Or BOOK ONLINE!

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NORTHEAST: SYRACUSE

Oct 21-23, 2022

ALL ASSOCIATES MUST STAY AT THE CONFERENCE HOTEL

Ramada by Wyndham Liverpool/Syracuse

441 Electronics PKWY, Liverpool, NY 13088

P: (315) 457-1122 front desk, (315) 457-7941 group reservations help

Hotel Rooms (check-in recommended on Oct 20)

$129.00 + tax

BLOCK RATE CUTOFF DATE: 9/19/22

Reservations: Made by individual attendees directly with the hotel. MUST MENTION YOU ARE IN THE APCA BLOCK

Or BOOK ONLINE!

 

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MIDWEST: LINCOLNSHIRE

Nov 11-13, 2022

ALL ASSOCIATES MUST STAY AT THE CONFERENCE HOTEL

Lincolnshire Marriott Resort

10 Marriott Dr., Lincolnshire, IL 60069

P: (888) 236-2427

Hotel Rooms (check-in recommended on Nov 10)

$141.00 + tax

BLOCK RATE CUTOFF DATE: 10/20/22

Reservations: Made by individual attendees directly with the hotel. MUST MENTION YOU ARE IN THE APCA BLOCK

Or BOOK ONLINE!

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TENTATIVE SCHEDULE FOR ALL THREE FALL 2022 CONFERENCES

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SAVE THE DATE!

2023 National Campus Activities Planning Conference

March 16-19, 2023

Hershey, PA

Registration opens in December